Project Coordinator

Project Coordinator

Reports to Project Manager

Job Purpose

The Project Coordinator accomplishes tasks to support the Aircraft Engineering Team.  The ideal candidate is a non-engineer who is motivated to work in the Aviation industry providing administrative support to a team of engineers engaged in product certifications and installations.

Functions & Responsibilities:

  • Review Avionica orders and coordinates with Sales and Manufacturing for Avionics products and Engineering Services
  • Assemble and send installation data and technical information to customers, contractors and Civil Aviation Authorities
  •  Request service quotes (RFP/RFQ) for contractors
  •  Create Purchase Requisitions, coordinate PO request and processing
  •   Coordinate contactor’s projects and project status report.
  •   Coordinate contractor invoices, processing and approval
  •   Assist with customer or contractor’s meetings, preparing agenda, coordinating meetings and taking minutes
  •  Update/maintain databases for projects
  •     May interface with internal personnel including, but not limited to:
  1.   Development and Support Engineers
  2.   Production and Quality personnel
  3.   Sales and Accounting
  •         Completes moderately complex writing tasks in a timely fashion with minimal supervision.
  •        Update internal policy/procedures
  •        Commitment to comply with the requirements of the Avionica’s Quality System Manual


  • Detail oriented and a responsible team-player dedicated to producing high-quality work in a timely manner.
  • Proactive and challenge oriented individual with a high desire to learn and improve.
  • Problem solver, capable of think out of the box and work independently to find alternative solutions.
  • Able to work in a fast-changing technical environment that require constant priorities shifts to complete projects and reach goals.
  • Avid user of Microsoft Office Suite (specifically Word, Excel, Visio, Outlook and Power Point)
  • Familiarity, not mandatory, with the following:
  1.   Microsoft Project
  2.   DO-178 Software Certification Guidelines
  3.    Aircraft systems and equipment
  4.    SAE AS9100C


  • Previous experience is the Aerospace or Engineering industry is highly recommended.
  • Experience coordinating technical communication with customers and contractors.
  • Individual aware of the importance tracking of information and reporting.

Education / Certifications:

  • Bachelor degree with aspirations to work in the technical or engineering field.

Avionica is an Equal Employment Opportunity/Affirmative Action/Drug-Free Workplace Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

Apply Now!